Terms & conditions

INTRODUCTION

This document sets out the terms and conditions (the “Terms”) between Kameleoon (“Organizer” or “we” ) and you (“you,” or “Attendee”) when you register for and attend the “Experimentation Unite 2024” event (the “Event”) taking place in Paris on September 27, 2024. 
By registering for or attending the Event, you are agreeing: (1) to be bound by these Terms, which you have read and understand; (2) to review and comply fully with all posted instructions onsite at the Event, if applicable and (3) that you have obtained the consent of your employer, to the extent your employer may so require, prior to registering for the Conference and becoming bound by these terms.
 

1. Registration and payment

Submission of an online registration for the Event is regarded as a firm booking and acceptance of these Terms and any additional rules that may apply from the Event venue(s). Payment in full will be required at the time of registration.
Attendees may choose to register for and attend the in-person Event which is to take place in Paris (“In-Person”). 

2. Privacy

Kameleoon is committed to data privacy and protecting your personal information.  Information on how Kameleoon collects, processes and uses your data is included in the Kameleoon Privacy Policy.  The personal information supplied in connection with this registration will be held by Kameleoon as a record of Attendee’s expressing interest. By registering for this event, you agree that Kameleoon may use your personal information to contact you by email, direct mail or telephone, in order to supply information relevant to this event, or about other conferences, events and opportunities that the Organizer is planning and feel may be of interest to you, as well as information about Kameleoon products and services. The Organizer may also share your personal information, as well as your company name, with its conference sponsors and/or partners in order for them to contact you about other products and services which may be of interest to you. Your attendance at the event may also be shared with sponsors and/or partners of future conferences held by the Organizer.

3. Cancellation

3.1. Attendee Cancellation.

All ticket sales are final. Refund requests will only be considered if submitted within 15 days of the ticket purchase date. No refunds will be issued for any requests made beyond this 15-day period. Please note that processing times for approved refunds may vary, and attendees are responsible for any transaction fees incurred.

3.2. Kameleon Cancellation.

In the event of the Experimentation Unite being canceled by the Organizer, not subject to Section 3.3 below, a full refund will be made. Liability will be limited to the amount of the fee paid by the Attendee and there will not be any additional liability to Kameleoon, Event hosts or any other individual associated with the Event organization.
 

3.3. Kameleoon In-Person Cancellation.

In the event that the In-Person Event is impacted by pandemic or disease outbreak provided that in such a case the federal, state or local government has issued advisories and/or guidelines restricting gatherings of the size and type of event for the geographic location of the Event; or Organizer determines, in its sole discretion, that removing the in-person element of the Conference is in the best interest of attendees and staff, Organizer reserves the right to cancel the in-person element of the Event and continue virtual delivery of the Event. In such an event, Attendee’s registration will be honored for the virtual delivery of the Event and no refund shall be made to Attendee.

4. Substitutions

Substitutions may be made for In-Person registrations up until Thursday 19, September 2024.  If you wish to substitute attendees, you must notify Kameleoon by emailing [email protected] at the earliest opportunity.

5. Changes and postponement

Kameleoon reserves the right to make alterations to the Conference program, speakers, venue and timings at any time. In the event of it being found necessary, for whatever reason, that the Event is being postponed or the dates being changed, the Organizer shall not be liable for any expenditure, damage or loss incurred by the Attendee. If re-arrangement or postponement of the Event takes place, the booking between the Attendee and the Organizer shall remain in force and will be subject to the cancellation schedule above.

6. Liability

In consideration for being allowed to register for, and participate in the Event, you hereby freely waive, release from liability, assume all risks, and covenant not to sue Kameleoon, or its employees, board members and/or agents for any expense, loss, damage, personal injury, including loss of life, property damage, or property theft or actions of any kind that you may suffer before, during or after the Event, unless said expense, loss, damage, or personal injury is caused by the sole, gross negligence of Kameleoon.  Views expressed by speakers, sponsors and/or exhibitors are their own. Kameleoon cannot accept liability for any advice given, or views expressed, by any speaker, sponsor and/or exhibitor at the Conference or in any material provided to attendees. In addition, Kameleoon shall not be responsible or liable for any direct or indirect loss or damage of any sort incurred as the result of the services or information provided in connection with the Event.  In no event, where applicable law permits, shall Kameleoon’s total liability to you for all damages and losses with respect to these Terms exceed the amount fees paid by Attendee. This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given.

7. Insurance

It is the responsibility of the Attendee to arrange appropriate insurance cover in connection with their attendance at the Conference. Kameleoon cannot be held liable for any loss, liability or damage to personal property.

8. Photos & filming

By attending the Event, you are entering an area where photography, audio and video recording may occur.  By agreeing to these Terms, you consent to photography, audio recording, video recording and its release, publication, exhibition, or reproduction to be used for promotional purposes, advertising, inclusion on websites, social media, or any other purpose by Kameleoon and its representatives. You waive all rights to any claims for payment or royalties in connection with any use of these materials. You also waive any right to inspect or approve any photo, video, or audio recordings taken by Kameleoon or the person or entity designated to do so by Kameleoon.  Further, due to the prevalence of mobile recording devices in today’s world, Kameleoon disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.
Attendees and sponsors are encouraged to capture their Event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or Kameleoon.  Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights.  In the event an Attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the Attendee.
 

9. Websites & links

The Conference and associated Kameleoon websites may link to other websites and networking tools provided for the convenience of the users. The contents of these websites are maintained by their owners, for which Kameleoon takes no responsibility. Neither can responsibility be taken for contents of any website linking to this website.
 

10.  Admittance

In its sole discretion and without refund, Kameleoon reserves the right to refuse admittance to or expel from the Event anyone that it determines is behaving in a manner that could be disruptive to the Event or any other attendee.
Kameleoon may introduce and enforce additional In-Person event policies and restrictions, including but not limited to the requirement to wear a mask or facial covering at all times during the Event and reserves the right to refuse admittance to anyone that does not comply with said policies.  If Kameleoon exercises this right, there will be no refund provided to the Attendee. Kameleoon may require In-Person Attendees to execute a waiver prior to attendance at the onsite event.
 

11. Speakers

By attending the Event as a speaker, you grant permission to Kameleoon: (a) to reproduce and distribute any materials, including the presentation, handouts and any related materials (collectively, the “Presentation Materials”) that you provide to Kameleoon; and (b) to record and make copies of your Presentation Materials used or provided by you to Kameleoon in any format and media. Kameleoon and its affiliates, assigns, licensees and successors may then use, display, transmit, broadcast (live or delayed/on demand), and distribute the Presentation Materials, in whole or in part.
You also agree to allow Kameleoon to use and grant to Kameleoon permission (i) use your name, likeness, photograph, and employer and biographical information in promotions of the Event; and (ii) use your name, likeness, photograph, employer information, video or audio tape, and transcription of your Presentation Materials in any format and media recorded by Event, including in promotions of the Event and/or Kameleoon and its products or services.
 

12. Intellectual Property

All intellectual property rights in and to the Event, including the content and all the materials distributed at or in connection with the Event are the sole property of Kameleoon and/or the Event sponsors or speakers presenting at the Event.  For the avoidance of doubt, nothing in these Terms shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by Kameleoon or grant to you any right or license to any other intellectual property rights of Kameleoon all of which shall at all times remain the exclusive property of Kameleoon.
 

13. Disclaimers; No warranties

Kameleoon’s Event, this website, and any applications are provided “as-is” and “as available,” without warranty of any kind, express or implied. We make no guarantees as to uptime or availability of this website or any applications, and we do not warrant that our Event, this website, or any applications or any of their content or functionality will be error-free or uninterrupted or that defects will be corrected. Attendees assumes all responsibility and risk for the use of the website and/or attendance at or registration for the Event, including without limitation access to and use of Conferences venues and platforms.. To the fullest extent permissible by applicable law, we shall have no responsibility or liability for any content or materials displayed or distributed as part of our Event or on our website or applications, or any other resulting damage, including without limitation damage from virus attacks, internet congestion, and denial of service attacks. We disclaim all warranties, express or implied, including without limitation implied warranties of merchantability, fitness for a particular purpose, noninfringement, or other violation of rights.

14. Indemnification

You agree to defend, indemnify, and hold harmless Kameleoon, its affiliates, and their respective directors, officers, shareholders, owners, managers, members, past and present employees, contractors, volunteers, representatives, agents, affiliates, successors, and assigns (collectively, “Releasees”) from and against all actions, suits, claims, losses, liability, costs, and expenses, including attorney fees (collectively, “Claims”) arising out of or in connection with: (i) your viewing, purchase, use, or participation in the Event, website and applications, including without limitation all content and other materials made available to you; (ii) any content you submit to our website, applications, or social media properties or tag us in on your social media profiles, or (iii) your violation of these Terms. This provision shall apply regardless of Releasees’ negligence, if any.
 

15. General

We reserve the right at any time to change, amend, add or remove any of the above terms without prior notice if one or more of the conditions outlined in these Terms should be or become invalid, the remaining conditions will continue to be valid and apply. These Terms apply to all participants of this event, including Attendees, speakers, sponsors and exhibitors.

16. Governing law and venue

These Terms are made under the French laws, and shall be interpreted, construed and enforced in accordance with the French laws, without giving effect to its choice of law principles. 

17. Event code of conduct

Kameleoon is committed to providing a friendly, safe, productive, and welcoming environment for all attendees, including staff and vendors, at Kameleoon events.  Kameleoon has no tolerance for discrimination, harassment, or bullying in any form at any of its events. We expect all Event Attendees to be considerate, respectful, and collaborative, and be mindful of your fellow attendees and surroundings.  For In-Person Attendees, we expect you to wear your badge at all times while at the Event and to report any dangerous and/or unacceptable behavior to onsite Event staff.  We invite all attendees, speakers, partners, media, and other participants to help us realize a safe and positive experience for everyone in attendance at the Conference.